Please Note: UCSB will be transitioning to Concur, a new campus standard for expense reimbursement processing that will streamline travel, entertainment and business expense reimbursements. Individuals will be responsible for preparing and submitting requests for reimbursement through the new system beginning February 1, 2022.

Request for Travel Advance

You may request a travel advance for expenses incurred prior to a trip. Requests are submitted through the Concur system at least 30 days in advance of the trip.

Travel Insurance

Before each trip where a person will leave California, travelers must register for the Business Travel Program. If making arrangements through Connexxus, enrollment is automatic. If making travel arrangements outside of Connexxus, complete the Business Travel Registration form, under Travel Links.

Travel Reimbursement

In accordance with University policy, all travel reimbursement requests must be submitted to the UCSB Travel Accounting office within 45 days of the end of travel. All travel reimbursement requests are submitted by the traveler via the Concur system.

 Note: Per UC policy, original receipts are required and must show proof of payment. The following receipts are required:

  • Airline Passenger Receipts**
  • Rental car receipts, including gas receipts
  • Hotel receipts (must be itemized to show nightly rates, applicable taxes, etc.)
  • Conference registration receipts
  • Receipts for local transportation costing $75 or more (rail ticket stubs, bus tickets, taxi receipts)
  • Receipts for miscellaneous supplies

**U.S. Flag Carriers must be used for travel on federal funds. Missing original receipts: If you are unable to locate original receipts for your trip, please complete a Declaration of Missing Evidence form and provide an alternate proof of purchase (i.e. credit card statement showing payment).

Direct Billing to Grant/Contract: If you would like to have the cost of your airfare directly billed to your grant/contract, please contact the Geography Purchasing/Travel Assistant for assistance.


 Contract / Grant Billing

Contact us if you would like to have the cost of your airfare directly billed to your grant / contract.

 Related Links